Eric, I wanted to follow up on the budget presentation to ensure our financial reporting is entirely accurate and aligned with standard compliance practices. Looking over the current draft, it appears there may be an overlap between the 2025–2026 and 2026–2027 periods, and splitting into seminal periods. To ensure absolute clarity and regulatory compliance, we cannot present three years of tax records across two semi-combined budgets. For the presentation to be effective and accurate, we need to adhere to a few strict structural principles: Strict Annual Separation: Each fiscal year must be kept completely distinct from both prior and subsequent years. Dedicated Reporting Tables: Each specific year requires its own dedicated annual table reflecting both budgeted figures and actuals. No Cross-Period Mixing: We cannot mix and match months across different fiscal years within the same data set. Structuring the data this way ensures our tax records map perfectly to our budgets and prevents any misinterpretation of our financial health. Thank you for separate these periods correctly before the it’s presentation to the board. Regards, John ------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org World Library Where the World Goes to Read WorldLibrary.org
On Jun 11, 2026, at 9:23 AM, Eric Hellman <eric@hellman.net> wrote: For for 26-27, we'll only have budget comparisons to 25-26. You are welcome to glean prior years info from the 990s available from the link I sent.
Eric Hellman Executive Director Project Gutenberg
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On Jun 11, 2026, at 2:11 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate.
Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com> wrote: Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote: In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>