preparing for 2026-2027 budget
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today. The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month. On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget. I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year. Eric 
Eric, Your budget is to spend 550k this year? I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs. Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes. Regards, John ------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
No!! $210K for the next fiscal year. You may be confused by the actual INCOME number for the current calendar year. Expenses for the current fiscal year are expect to be 165K The 990s would be the best source; there are nice graphs here: https://projects.propublica.org/nonprofits/organizations/646221541 $210 would be the 3rd highest of the most recent 7 years. I am reminded that you have not shared 990 or other returns from the World Library Foundation as requested by the board. Eric
On Jun 9, 2026, at 2:32 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
Your budget is to spend 550k this year? I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
Eric, Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate. Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us. Best regards, John ------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org World Library Where the World Goes to Read WorldLibrary.org
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com> wrote: Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote: In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
For for 26-27, we'll only have budget comparisons to 25-26. You are welcome to glean prior years info from the 990s available from the link I sent. Eric Hellman Executive Director Project Gutenberg If you appreciate the work we do, donations are always appreciated! https://www.gutenberg.org/donate/
On Jun 11, 2026, at 2:11 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate.
Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
Hi everyone, Ahead of tomorrow's meeting, I have reviewed the inherited FY24-25 actuals and the FY25-26 spend vs budget. Below is a simple view of the FY25-26 year to date, and a simple forward budget proposal for FY26-27 built on the recurring rate for the past two fiscal years. Items to note: 1. The headline surplus of ~$548K is almost entirely a one-time event: a $500K legacy bequest plus a $25K grant, neither of which was budgeted. 2. Stripping those out, the true operating result is a modest surplus of ~$23K, roughly on plan. 3. In my view, income is otherwise tracking close to budget; expenses are running well under budget (~77%), helped by the closed Utah office and no hardware spend. Let's confirm this. 4. Two things for Eric to clarify: the $4,385 in Royalties (marked 'source unknown') and the D&O Insurance line ($1000 budgeted, nothing spent yet). 5. The original Total Expenses formula may have left out the $1000 Volunteer Education (Laura Brady) line. It's now included, so the budgeted surplus I'm assuming here is ~$1705 (vs. $2705 in the original). Eric, please verify on your end. 6. The Payroll line keeps the reported total ($36,996.54). Its sub-items add to ~$37,055, which is a ~$58 difference in the original. Again, Eric, please re-run and verify. 7. For the sake of my own clarity, I have prepared a cleaned-up version of the spreadsheet that I can share during our call tomorrow. Key figures FY25-26 YTD FY26-27 Proposed Total Income $605,708.05 $83,000.00 Total Expenses $59,101.40 $68,600.00 Net Income / Surplus $548,461.04 $15,900.00 of which: one-time gifts $525,000.00 – Net Income excl. one-time gifts $23,461.04 $15,900.00 Thanks, Maitri On Thu, Jun 11, 2026 at 2:23 PM Eric Hellman <eric@hellman.net> wrote:
For for 26-27, we'll only have budget comparisons to 25-26. You are welcome to glean prior years info from the 990s available from the link I sent.
Eric Hellman Executive Director Project Gutenberg
If you appreciate the work we do, donations are always appreciated! https://www.gutenberg.org/donate/
On Jun 11, 2026, at 2:11 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate.
Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
*World Library* *Where the World Goes to Rea*d *WorldLibrary.org*
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
*World Library* *Where the World Goes to Rea*d *WorldLibrary.org*
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
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Attached is the budget proposal. It proposes expenditures totalling $208,920 on revenue of $185,200 and dividend income of $24,000, resulting in a nominal surplus of $280. A reminder that our board meeting is scheduled, Saturday, 6/20 at 1PM EDT. https://us06web.zoom.us/j/83964540489?pwd=9E7atMjspJYNv5fSkfRbBiKkbl7xP7.1 Agenda items: Reappointment of Eric Hellman and Linda Hamilton to full terms as directors. Executive Director's update and 6 month summary (sent 6/19) 2026-2027 Budget Reappointment of the Executive Director. I don't think we'll have time for much more, we can discuss priorities for the coming year in July. Eric I think this layout is much clearer - I've spent 2 whole days making the current numbers (25-26) easily comparable to both the previous year (24-25) and the proposed budget for 26-27.  Note that since we've only spent a small amount of the grant, I've put most of it in next years budget so the revenue will properly match the committed expenditures. Here is the budget for the Manton Project:  Eric Hellman Executive Director Project Gutenberg If you appreciate the work we do, donations are always appreciated! https://www.gutenberg.org/donate/
On Jun 19, 2026, at 9:43 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
I’m confused, in Eric‘s previous email he said his propose budget was $210,000 for 2026 and 2027. I’m not seeing how that adds up to what’s in the xls
I reiterate my last few requests and that is don’t show six-month budgets, which are partial year budgets and/or combine partial other years. Just one budget for the whole year and compared to the whole budget of the previous year. That’s the standard appropriate way to present a budget.
The year to date helps us identify if we’re on track, but we still need to be presented with the whole year together.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
Recording Shareable link: https://us06web.zoom.us/rec/share/Lmnt0waZVRsoeDUaoNijXVozx-Zr5tCAnLbUc82Cq2... Passcode: ZsXs41++ Here's the link to Laura Brady's session from Saturday Morning https://us06web.zoom.us/rec/share/J1UZZQvtnUI5F25ZBE5RV7LHSFklEBLJ-TovmGUmG6... Passcode: 3@5Qus%P Here's the requested breakdown on employee/contractor expenses for 2025-2026: Management: Greg Newby: 11,282.94 Eric Hellman: 17,500 Office: Patrick Webb: 34,092.48 Development: Nathaniel Sidwell: 500 Eric Hellman: 18,767.74 Rowan McKiernan: 5,815.38 Robert Tonsing: 17,501.51 Casey Peel: 11,700 Zach Rosario: 2,880
I like that my revenue forecast in December was 79,500 for the half year and the actual was 610,826.28, so even subtracting off 525K of grant/legacy donations, we still were 6,300 ahead of plan. In other news, we moved 300K into a Fidelity brokerage account, and put 250K of it into a 3 month CD earning 3.95% as a holding pattern. There's another 300K coming off a 4 month CD on the 20th of the month. 
Maitri, I apologize for the confusing presentation. I was reporting for the 6 months Jan-Jun in 2026 compared to 2025., so your numbers are appropriate for a 6 month budget. I am putting together a 12-month budget. The total revenue projected is $206,200. Also note that the 25K grant needs to be treated differently from a gift - we should only count the amount spent towards the grant budget as current year revenue, the rest should count as next fiscal year revenue for budgeting purposes.
On Jun 19, 2026, at 8:46 PM, Maitri Erwin <maitri.erwin@gmail.com> wrote:
Hi everyone,
Ahead of tomorrow's meeting, I have reviewed the inherited FY24-25 actuals and the FY25-26 spend vs budget. Below is a simple view of the FY25-26 year to date, and a simple forward budget proposal for FY26-27 built on the recurring rate for the past two fiscal years.
Items to note:
1. The headline surplus of ~$548K is almost entirely a one-time event: a $500K legacy bequest plus a $25K grant, neither of which was budgeted. 2. Stripping those out, the true operating result is a modest surplus of ~$23K, roughly on plan. 3. In my view, income is otherwise tracking close to budget; expenses are running well under budget (~77%), helped by the closed Utah office and no hardware spend. Let's confirm this. 4. Two things for Eric to clarify: the $4,385 in Royalties (marked 'source unknown') and the D&O Insurance line ($1000 budgeted, nothing spent yet). 5. The original Total Expenses formula may have left out the $1000 Volunteer Education (Laura Brady) line. It's now included, so the budgeted surplus I'm assuming here is ~$1705 (vs. $2705 in the original). Eric, please verify on your end. 6. The Payroll line keeps the reported total ($36,996.54). Its sub-items add to ~$37,055, which is a ~$58 difference in the original. Again, Eric, please re-run and verify. 7. For the sake of my own clarity, I have prepared a cleaned-up version of the spreadsheet that I can share during our call tomorrow.
Key figures FY25-26 YTD FY26-27 Proposed Total Income $605,708.05 $83,000.00 Total Expenses $59,101.40 $68,600.00 Net Income / Surplus $548,461.04 $15,900.00 of which: one-time gifts $525,000.00 – Net Income excl. one-time gifts $23,461.04 $15,900.00
Thanks, Maitri
On Thu, Jun 11, 2026 at 2:23 PM Eric Hellman <eric@hellman.net <mailto:eric@hellman.net>> wrote:
For for 26-27, we'll only have budget comparisons to 25-26. You are welcome to glean prior years info from the 990s available from the link I sent.
Eric Hellman Executive Director Project Gutenberg
If you appreciate the work we do, donations are always appreciated! https://www.gutenberg.org/donate/
On Jun 11, 2026, at 2:11 PM, John Guagliardo <john.worldlibrary@gmail.com <mailto:john.worldlibrary@gmail.com>> wrote:
Eric,
Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate.
Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com <mailto:john.worldlibrary@gmail.com>> wrote:
Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
World Library Where the World Goes to Read WorldLibrary.org
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net <mailto:eric@hellman.net>> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
_______________________________________________ Pg-board mailing list -- pg-board@lists.pglaf.org <mailto:pg-board@lists.pglaf.org> To unsubscribe send an email to pg-board-leave@lists.pglaf.org <mailto:pg-board-leave@lists.pglaf.org>
Eric, Yes, I projected the run rate based on Q3-4 numbers (half-year numbers) and mislabeled it as the whole FY. I don’t expect the 12-month budget numbers to be exactly 2x the projection but it should be in the ballpark. We should look at what we expect/project as income and expenses in each half and add them up for a whole fiscal year of FY26-27. It will require clarifying on some major line items and how we are calculating them. Thanks, Maitri On Fri, Jun 19, 2026 at 22:44 Eric Hellman <eric@hellman.net> wrote:
Maitri,
I apologize for the confusing presentation. I was reporting for the 6 months Jan-Jun in 2026 compared to 2025., so your numbers are appropriate for a 6 month budget. I am putting together a 12-month budget. The total revenue projected is $206,200. Also note that the 25K grant needs to be treated differently from a gift - we should only count the amount spent towards the grant budget as current year revenue, the rest should count as next fiscal year revenue for budgeting purposes.
On Jun 19, 2026, at 8:46 PM, Maitri Erwin <maitri.erwin@gmail.com> wrote:
Hi everyone,
Ahead of tomorrow's meeting, I have reviewed the inherited FY24-25 actuals and the FY25-26 spend vs budget. Below is a simple view of the FY25-26 year to date, and a simple forward budget proposal for FY26-27 built on the recurring rate for the past two fiscal years.
Items to note:
1. The headline surplus of ~$548K is almost entirely a one-time event: a $500K legacy bequest plus a $25K grant, neither of which was budgeted. 2. Stripping those out, the true operating result is a modest surplus of ~$23K, roughly on plan. 3. In my view, income is otherwise tracking close to budget; expenses are running well under budget (~77%), helped by the closed Utah office and no hardware spend. Let's confirm this. 4. Two things for Eric to clarify: the $4,385 in Royalties (marked 'source unknown') and the D&O Insurance line ($1000 budgeted, nothing spent yet). 5. The original Total Expenses formula may have left out the $1000 Volunteer Education (Laura Brady) line. It's now included, so the budgeted surplus I'm assuming here is ~$1705 (vs. $2705 in the original). Eric, please verify on your end. 6. The Payroll line keeps the reported total ($36,996.54). Its sub-items add to ~$37,055, which is a ~$58 difference in the original. Again, Eric, please re-run and verify. 7. For the sake of my own clarity, I have prepared a cleaned-up version of the spreadsheet that I can share during our call tomorrow.
Key figures FY25-26 YTD FY26-27 Proposed Total Income $605,708.05 $83,000.00 Total Expenses $59,101.40 $68,600.00 Net Income / Surplus $548,461.04 $15,900.00 of which: one-time gifts $525,000.00 – Net Income excl. one-time gifts $23,461.04 $15,900.00 Thanks, Maitri
On Thu, Jun 11, 2026 at 2:23 PM Eric Hellman <eric@hellman.net> wrote:
For for 26-27, we'll only have budget comparisons to 25-26. You are welcome to glean prior years info from the 990s available from the link I sent.
Eric Hellman Executive Director Project Gutenberg
If you appreciate the work we do, donations are always appreciated! https://www.gutenberg.org/donate/
On Jun 11, 2026, at 2:11 PM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
Can I ask your help to clarify the previous years’ spending with your budget for 2026. You seem to be combining half years of 2024/2025 and 2025/2026 and missing annual totals. It’s really confusing to review and evaluate.
Before voting on approving this years budget we will need to compare 2026 operating budget to 2025 and 2024 spending so we can better understand what is being achieved. When presenting this budget please make available for the board the previous few years actual spending along side 2026. This information should be readily accessible for us.
Best regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
*World Library* *Where the World Goes to Rea*d *WorldLibrary.org*
On Jun 9, 2026, at 8:32 AM, John Guagliardo <john.worldlibrary@gmail.com> wrote:
Eric,
I think we should compare this operating budget to previous years 5 years so we can better understand what is being achieved by the substantial increase in spending. When presenting this budget please make available for the board the previous 5 years actual spending as well. This information should be readily accessible with the 990s we have in file. Did Newby have any CPA documents or spreadsheet on his budgets you can provide us to clarify the historic costs.
Please remember this board hasn’t had the opportunity to review the previous year’s financial reports as you have. Without this additional expense reference we would not be able to make informed votes.
Regards,
John
------------- John Guagliardo Ph.D Executive Director World Library Foundation (415) 237-3054 Skype: WorldLibrary John@WorldLibrary.org
*World Library* *Where the World Goes to Rea*d *WorldLibrary.org*
On Jun 8, 2026, at 10:28 AM, Eric Hellman <eric@hellman.net> wrote:
In preparation for our board meeting on the 20th, I have started working on a budget for the 2026-2027 fiscal year. The first step is to assess our financial performance vs budget for the current fiscal year; we only had a budget for Jan-Jun. Attached is a spreadsheet showing the actuals through today.
The revenue side looks quite good; I've separated out the legacy donation and the grant from the Manton Foundation; even without those, our income is already $1,200 over budget, and I expect several thousand more by the end of the month.
On the expenses side, we are $18,000 under budget, and even with one payroll left to go, we should finish at about $10,000 under budget.
I am planning to present a budget to you totalling at about $210,000 for 2026-2027, which will include about 20,000 of spending paid for by the grant we received. Only about $5K of the 25K grant will have been spent in the current fiscal year.
Eric
<q34-25-26-budget-actual.xlsx>
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At our meeting on Saturday we will need to renew appointments for board terms that are expiring on June 30. The terms for Linda Hamilton and me (Eric Hellman) expire at the end of June. My position as Executive Director also expires at the end of June. I am prepared to continue on the board and to continue serving as Executive Director. I believe Linda is also willing to continue as a Director. Board terms are 5 years long. The Executive Director role has no specific term, but I think a one year term is appropriate. If any Board members wish to step down, they should make their intentions known now so we can recruit replacements. Continued service on the board implies agreement to the adopted Conflicts of Interest Policy and Code of Conduct that we have adopted. We need these to qualify for D&O insurance. Eric Eric Hellman Executive Director Project Gutenberg
participants (3)
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Eric Hellman -
John Guagliardo -
Maitri Erwin